Writing is a skill that needs practice, just like your golf swing or your skiing technique. However, unlike golf or skiing, very few people devote their Saturdays to grammar and phraseology.
Here’s the equivalent of installing a putting green in your office. Work these four tips into your everyday writing, and give those stagnant brain muscles a workout.
Stop beginning your sentences with “I” or “We.” You’ll be surprised how often you do it, and making this one tiny change will enhance the power of your message. Here’s why and how.
Choose descriptive words that pack a stand-alone punch. There are – give or take – a million words in the English language. It’s a safe bet that “great” can always be replaced with a more meaningful word (get some help on that here) and the words “very,” “really,” and “extremely” are unnecessary; very happy = ecstatic, pleased, delighted, and so on…extremely upset = livid, furious, incensed, and so on.
Condense wordy phrases into compact ones…or better yet, into a single word. This reduces the burden on your reader’s attention span and illustrates your point with instant clarity. For example:
Coming at the wrong time = ill-timed
Covered with decorative elements = ornate
Make this process smoother = streamline
Almost ready to put the finishing touches on = poised to complete
Hard to find = elusive
Aspire to cut your document length by a third. This measuring stick will serve you well: in any first draft, at least a third of the words are poorly chosen. That’s because it’s really hard arduous to write and edit at the same time simultaneously. Keep your thought process intact while the words flow, and then attack your phrases with a critical eye afterward.
I hope you find these tips useful.
Reprogramming your writing style using these four tips will take awareness, patience, and a thesaurus. Keep practicing, buy a red pen, and eventually new habits will form.